EVOLV Retreat Service Agreement

This Retreat Service Agreement ("Agreement") is made and entered into as of the date of the last signature below ("Effective Date"), by and between:

EVOLV, LLC ("Provider"), a company organized and operating in accordance with Alaska law, and

[Customer Name] ("Customer"), collectively referred to as "Parties."

1. Services Provided
Provider agrees to organize and deliver a retreat for Customer on [Retreat Date] ("Retreat") in accordance with the terms set forth herein. The Retreat shall include but not be limited to transportation, accommodations, at least two meals per day, and a guide for activities, as needed. Additional details are provided in the itinerary attached as Exhibit A. This itinerary provides an outline of planned events, but is subject to change due to availability of activities, weather and other circumstances.

Expenses and activities not listed on the itinerary, or incurred as a result of the special request of the Customer shall be paid in full by the Customer.

2. Payment Terms
a. Total Cost: The total cost for the Retreat is $[XX] ("Retreat Fee").
b. Deposit: A non-refundable deposit of 50% of the Retreat Fee is due upon signing of this Agreement or ninety (90) days before the Retreat start date, whichever is later.
c. Final Payment: The remaining non-refundable balance of 50% is due thirty (30) days prior to the Retreat start date.
d. Failure to pay the final balance by the due date may result in cancellation of the reservation without refund.

3. Refund & Cancellation Policy

  • 100% refund if cancellation is made at least sixty (60) days before the Retreat start date.

  • 50% refund if cancellation is made at least forty-five (45) days before the Retreat start date.

  • 25% refund if cancellation is made at least thirty (30) days before the Retreat start ate.

  • No refund if cancellation occurs less than 30 days before the Retreat start date.

  • All cancellation requests must be submitted in writing to Provider.

4. Responsibilities

  • Provider agrees to organize accommodations, meals, activities, and any other included services as outlined in the Retreat itinerary. Provider contracts with various third-parties for these services, and those third-parties are not subject to the control of Provider, nor are they the agent or representative of Provider. 

  • Customer agrees to comply with all Retreat guidelines and policies communicated by Provider and to complete the EVOLV Travel Liability Waiver and Release Agreement. If Customer fails to comply with the terms of this Agreement or the Travel Liability Waiver, they may be expelled from the Retreat, with no refund provided. 

  • Customer may be required to provide a valid passport and other documentation necessary to travel to locations listed on the itinerary, with a name that matches the name provided for travel reservations. Customer will be informed of necessary documents upon payment of the deposit and must provide proof of such documents by thirty (30) days prior to departure. Failure to do so may result in Customer being denied boarding or entry to a location, and Customer shall not receive a refund for any such action.

5. Force Majeure
Provider shall not be held liable for failure or delay in performance due to causes beyond its reasonable control, including but not limited to acts of nature, technical problems with aircraft or other transportation, government restrictions, pandemics, or other unforeseen circumstances.

6. Liability Waiver
Customer acknowledges and agrees that participation in the Retreat is voluntary and assumes all risks associated with participation. Provider shall not be held liable for any personal injury, loss, or damage incurred during the Retreat. Customer is encouraged to purchase travel insurance to cover risks inherent in travel. 

7. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska. Any disputes arising from this Agreement shall be resolved in the courts of the Third Judicial District, Anchorage, Alaska.

8. Entire Agreement
This Agreement constitutes the entire understanding between the Parties and supersedes all prior agreements, written or oral, related to the Retreat.